1. Get your next step in writing
If you are moving to a new job, wait for a signed offer and a confirmed start date. Check that background checks or reference checks are complete.
2. Read your contract
Look for a notice period, non-compete or non-solicit terms, bonus clawbacks and rules about unused vacation. These affect your timing and what you can say.
3. Pick your last day
Two weeks is the norm in the US. Use the two weeks notice calculator to find the exact date and check for holidays.
4. Tell your manager first
Have a short, private conversation. Be direct, grateful and brief. You do not need to explain more than you want to.
5. Send the written notice
Follow up with a resignation letter or a resignation email the same day so HR has a record.
6. Plan the handover
List your open projects, key contacts and file locations. Offer to train a colleague. A clean handover is what people remember.
7. Handle HR logistics
Ask about final pay, accrued vacation, health coverage, retirement accounts and returning equipment. Get answers in writing.
8. Stay positive in the exit interview
Give honest, constructive feedback if you wish, but you are never obliged to. Avoid personal criticism.
9. Prepare for a counter-offer
Decide in advance whether you would accept. Reasons you wanted to leave often remain.
10. Update your resume
While your achievements are fresh, update your resume and run it through the resume keyword scanner for your next role.